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This notice details compensation for employees during the recent weather related events. The periods of closure are based on the normal operating hours of the City which are 8:00 a.m.-4:30 p.m. as follows:

February 17th: 12:00 a.m.-February 18th 10:00 a.m.
February 19th: 8:00 a.m.-10:00 a.m.

Employees Who Worked During the Periods of City Closure:
Non-exempt employees will receive pay for their regularly scheduled shift and the equivalent of time off with pay on an hour-for-hour basis for actual hours worked.  Actual hours worked during the City closure shall be paid at the employee’s regular rate of pay. The time off with pay must be taken within twelve (12) months of the City closure.  Time off balances not used within twelve months will be reduced by fifty (50) percent and added to the employee’s annual leave balance.

Example 1: The City was closed for normal operations for 36 hours.  A non-exempt Fire employee worked a 24-hour shift during the closure. The employee will receive pay for the twenty-four(24) hours worked at their regular rate of pay and receive twenty-four (24) hours off with pay that must be used within twelve (12) months of the closure.

Example 2: The City had a two-hour delay. A non-exempt employee worked ten (10) hours, two (2) of which were during the delayed opening. The employee will receive pay for the ten (10) hours worked at their regular rate of pay and receive two (2) hours off with  pay that must be used within twelve (12) months of the closure.

Exempt employees will not receive any additional compensation or leave for hours worked during the City closure.

Employees Who Did Not Work During the Periods of City Closure:
Permanent full-time, permanent part-time and WAE employees will receive their regular rate of pay for any scheduled hours during the City closure. Employees on approved leave will be charged leave in excess of the period of City closure.  This applies to non-exempt and exempt employees.

Example 1: The City had a two-hour delay. An employee was on approved annual leave from 8:00 a.m.-11:00 a.m. The employee will use one (1) hour of annual leave and the remaining two (2) hours will be calculated at the employee’s regular rate of pay.

Employees with work schedules beginning at or after the delayed opening will receive their regular rate of pay for actual hours worked.

Example 1: The City had a delayed opening until 10:00 a.m. An employee was scheduled to work 10:00 a.m.-6:30 p.m. with a 30-minute lunch. The employee reported to work and worked their regular schedule. The employee will receive eight (8) hours calculated at their regular rate of pay.

Permanent full-time, permanent part-time and WAE employees who were not scheduled to work during the period of City closure will not receive pay nor the equivalent of time off with pay.

Liberal Leave:
Non-essential employees who choose to take liberal leave when the City is open must use annual leave, compensatory leave or their personal day for regularly scheduled time not worked.  Non-essential employees without sufficient leave balances to cover the period of liberal leave can make arrangements with management to flex the hours during the administrative week of the City closure or take the time as unpaid.  This applies to non-exempt and exempt employees.