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Feb 03

Human Resources: Pay policy during delayed openings, early closures

Posted on February 3, 2014 at 4:11 PM by Fred Gaskins

"Last week, I sent an email regarding pay for non-essential/non-emergency employees. This email addresses those employees who are considered essential/emergency employees during delayed openings and early closures and applies to the recent weather related event on January 22nd, January 28th and January 29th.

As I stated in my email last week, the determination of essential/emergency or non-essential/non-emergency employees may vary by situation. If you are unclear regarding your status, please check with your supervisor. Essential/emergency employees include Police, Fire and other non-public safety employees as identified by the department head, employee’s supervisor or designee.

Essential/emergency employees who work during a delayed opening/early closure/total closure will receive the equivalent of time off with pay for hours worked. The time must be used by June 30, 2014.

Example 1: The city was closed for normal operations for approximately 48 hours. An employee identified as essential/emergency worked a 12-hour shift during the closure. The employee will receive pay for the twelve (12) hours worked and receive twelve (12) hours off with pay that must be used on or before June 30, 2014.

Example 2: The city had a two-hour delay. An employee identified as essential/emergency worked ten (10) hours, two (2) of which were during the delayed opening. The employee will receive pay for ten (10) hours worked and receive two (2) hours off with pay that must be used on or before June 30, 2014.

Essential/emergency employees shall follow their current process for submitting leave requests and select the “other” category, list the number of hours being taken and list the weather event and date for which the leave was granted.

If you have any questions, please feel free to contact me."

Nicole M. Clark, MSHRM, SPHR, IPMA-CP

Director of Human Resources
City of Hampton
22 Lincoln Street
Hampton, Virginia 23669
757.727.6522 phone
757.727.6449 fax

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