FREEDOM OF INFORMATION ACT (FOIA) REQUESTS
FOIA requests are required for the following types of reports: fire incidents, environmental assessments, permits, spill reports, underground/above-ground storage tanks, inspection reports, etc. Though the request can be made verbally, submitting your request in writing ensures an accurate response. This information is provided at no cost. Individuals requesting agency records under the Freedom of Information Act have a responsibility to reasonably describe the records they seek. For example, if you are requesting a fire incident report, you must provide the date that the fire occurred or the best approximate date of the incident, the property address and any other pertinent details.
Once your request for any of the above-mentioned information or reports has been received, the report is printed and sent to the FOIA office for official response and release. Responses are normally completed within five business days of receipt.
Requests for these reports may be mailed or emailed to the main city's FOIA officers.
Fire Call Logs
The daily log of fire calls is provided here and will be posted for 7 days. The Health Insurance Portability and Accountability Act prohibits the release of this information for medical calls.
Ambulance Pre-Hospital Patient Care Reports
A copy of the patient care reports can be requested by the individual to whom services were provided, by a parent on behalf of a minor,* by a family member on behalf of a disabled or deceased family member; or by an attorney on behalf of a client with a signed consent form or subpoena for production of evidence.
Individual Requests - Individuals requesting a copy of their own report must go in person to the Division’s Emergency Medical Services Office. Personal records cannot be mailed, faxed or retrieved by another person for you, other than as mentioned above. The office is located on the first floor of the Y.H. Thomas Complex, 1300 Thomas Street, Room 100, Hampton, Virginia 23669. Be sure to take an approved photo ID such as a driver’s license or passport and be prepared to provide the information below. There is no cost for these records. If you have questions about the release of Pre-hospital Patient Care Reports, call the EMS Office at (757) 727-1202.
Legal Representatives and Insurers - Requests may be mailed to: Custodian of Records, Hampton Fire & Rescue, 22 Lincoln Street, Hampton, VA 23669; or faxed to (757) 727-1207. Your request should include the required information below. Once your request is received, a copy of the request and accompanying patient care report is forwarded to the City Attorney for official response and release. Responses are normally completed within five business days of receipt. There is no cost for these records. If you have questions about the release of Pre-hospital Patient Care Reports, call the EMS Office at 757-727-1202.
1. The patient’s full name.
2. The date the patient was transported.
3. The approximate time the patient was transported.
4. The incident location or the address from which the patient was transported.
5. The type of incident and/or injury, e.g., vehicle collision, heart attack, etc.
6. If the individual making the request is not the patient, the relationship to the patient must be indicated. If the patient is unable to complete a request, the patient’s legally authorized representative must provide power of attorney or a signed consent for the release of information, with documentation indicating the individual’s authority to sign on the patient’s behalf. To request the release of this information, a patient’s legal representative or insurance company must also provide this consent.
*When requesting the record of a minor with a different last name, additional documentation such as a birth certificate, social security card or school record may be required.